Many businesses are accustomed to a certain way of doing things and tend to hang on to old systems and methods. This attachment and familiarity can cause an organization to overlook the fact that those systems and methods may have become antiquated; or a business fails to see how new technology could be a beneficial change.
The construction industry is notorious for hanging on to the traditional ways. They tend to stick to manual processes and tracking methods on the assumption that learning a new platform is too complicated. In fact, a study notes that the construction industry lags in productivity compared to others. Even if the company is starting to use a construction management software (CMS), they often neglect to consider that a growing business means more robust CMS features are necessary to support evolving internal needs. As a result, it negatively impacts your team’s productivity and efficiency, which will ultimately cost your business a lot of time and money.
Has your business outgrown your current CMS? Watch out for the following signs:
You notice a dip in productivity
Older software requires you to manually input data into the system, sometimes repeatedly. While this was necessary a few years ago, today’s technology allows businesses to automate this process, saving a lot of time and effort. If your current CMS doesn’t easily integrate with your accounting system, it may be time to explore newer options.
Your current system is inflexible
Newer CMS platforms are so intuitive and flexible that you can easily tailor features to fit your business needs. Older CMS systems are usually static and provide limited features, making it harder for the system to address a company’s unique requirements. Customizing your current platform to your needs can be difficult. Consider upgrading to ensure efficiency and reliability.
Your system can’t keep up with your office’s mobility
Mobile and remote teams are now inherently part of the office. Having geographically dispersed teams or colleagues constantly on the go means businesses need to rely on tools that facilitate collaboration and communication. Older CMS systems were not developed with mobile teams in mind. An updated CMS is a viable solution that can help. If you notice that your current CMS doesn’t provide remote data access and a central database accessible from anywhere in the world, then a newer platform with more robust mobile features should definitely be on your priority list.
Your current system is unable to provide accurate reporting and insight
Older systems rely heavily on storage and data management. On the other hand, a central system is not only useful, but it can also take all that data and interpret it in ways that delivers additional insight into how you can do business better. Fortunately, newer CMS platforms are equipped to automate reports in order to gather useful information regarding, for example, project spend or monthly schedules.
Your CMS is difficult to use
When your CMS was initially implemented, how long did it take for your team to familiarize themselves with it? If it was particularly hard to learn then, don’t expect that to change now. In fact, if you compare the older CMS to newer platforms, you’ll find that the newer systems are actually more intuitive, manageable, and overall offer a better user experience. Therefore, switching to a newer platform allows for a smoother transition for existing employees as well as making it easier to get new team members on board. Again, this optimizes your time and eliminates unnecessary costs.
If you recognize any of these scenarios in your organization, it might be time to upgrade your current systems and tools. Give us a call today and see how we can help.
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